Procurement Specialist – Utrecht area – Temp in Utrecht, Utrecht, Netherlands

Our international client who are an international non-profit organisation is looking for a proactive temporary Procurement Specialist for a minimum of 6 months, with the possibility of extension. Their preference is to hire a candidate with an international Logistics / Supply Chain / Procurement background, preferably with experience in developing countries.



Responsibilities/Tasks

Procurement Administration:

* Ensure that all commodities ordered meet the procurement and quality policy on product, availability, and other product's quality consideration.
* Manage the procurement process, as appropriate per project, including sourcing, bidding, and contract management.
* Act as a liaison with the Supply Chain Services Unit to ensure smooth progression of required changes to orders.
* Proactively identify issues with day-to-day ordering processes and resolve and/or communicate the issues to management in a timely manner, as needed.
* Lead the troubleshooting of vendor and/or order-related challenges and define and implement corrective action in case of irregularities.



Client Relationship Management:

* Provide excellent customer service while acting as primary point of contact for vendors.
* Work collaboratively with the vendors, internal and external units, and partner organisations on procurement issues.
* Ensure products are delivered in accordance with purchase order terms and conditions, working collaboratively with Supply Chain Services Unit.
* Handle all procurement-related incidents; log incident into the Incident Management System, provide inputs for incident investigation and contribute to the resolution within incident set timelines.



Administration:

* Maintain system-related changes required on price estimates, price quotes and/or purchase orders throughout the procurement process in coordination with Supply Chain Specialists.
* Ensure order information is up-to-date in the company's IT systems; including purchase orders with the appropriate delay codes and milestones.
* Adhere to established procurement policies and standard operating procedures; and identify opportunities for continuous improvement.
* Perform procurement duties in a transparent and ethical manner.
* Seek opportunities for improvements in the operational processes and daily activities.
* Contribute to the development of work-instructions and standard operating procedures.



Requirements

* Bachelor's Degree in procurement, public health, or other related area or equivalent experience.
* 3+years' of sourcing and procurement experience required.
* Fluency in English is required, other languages (French, Spanish) a plus.
* Experience with ERP or other supply chain management system required.
* Experience in the international, public health and/or pharmaceuticals sector a plus.
* Experience working in a developing country a plus.
* Excellent written/verbal communication and interpersonal skills with strong sense of customer service.
* Strong organizational skills and ability to perform multiple tasks simultaneously, set priorities, and work in a team with diverse cultural backgrounds.
* Solution oriented with a high sense of quality, attention to detail, accuracy, efficiency and meeting tight deadlines.
* Team player who is also able to work independently and handle conflicting priorities while maintaining consistent, quality performance standards.
* Ability to manage multiple tasks within tight deadlines and prioritize effectively, while delivering high quality work.
* Ability to work comfortably with Microsoft Office software, specifically Word, Excel, and PowerPoint. Preferably advanced user level of Excel.

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