Purchase Order Processing Analyst with Italian and English in Czech Republic

Objectives of Role: • This position will be responsible for creating PO, support resolution of invoice exceptions and submit requisitions for approval. Issue purchase orders. Main Accountabilities: • Receive and review requisitions for completeness, accuracy, and policy and procedure compliance. • Escalate to the stakeholder to resolve incomplete, inaccurate information and non-compliance issues. This includes ensuring confirming whether appropriate approvals have been obtained by the requestor, escalating non-compliance issues, and re-routing requisitions or returning them to the requestor in accordance with established policies and procedures. • Research and identify potential vendors and recommend alternative qualified vendors to requestors to drive savings, relationship leverage, vendor base optimization, and compliance. • Route requisitions to the appropriate procurement buyer for approval in accordance with established guidelines and procedures. • Create purchase orders from complete, accurate and fully approved requisitions. • Obtain purchase order approvals and signatures. • Issue purchase orders to vendors. • Monitor and track ongoing purchases, including multiple purchases with the same vendor by the same requestor, against purchase order dollar limit policy and notify requestors when certain dollar thresholds have been reached. • Handle change order requests, including reviewing and validating receipt of all necessary approvals. Obtain change order signatures and issue change orders to vendors. • Handle purchase order cancellations, including working with vendors to cancel open orders and returns. • Optimize requisition to purchase order cycle times and minimize time in the queue while maintaining order quality and accuracy. • Obtain competitive bids for requisitions in accordance with established guidelines and procedures. • Obtain sealed bids for purchases in accordance with established guidelines and procedures. • Expedite orders with vendors when requested or required to meet an end-user need. • Resolve issues with ordered and received goods or services, such as quantity, quality, or shipment, with vendors and end users. Minimum Requirements: • Fluency in Italian and English (written and spoken, C1 level) • Graduation / Post-Graduation with prior global procurement / sourcing ops experience is an advantage • Good communication and presentation skills • Knowledge of requisition processing / procurement workflow and documentation management • Strong understanding of latest Microsoft Office applications i.e. Word, PowerPoint, Excel • Flexibility to work with different countries (time-zones), groups, and business environment Preferred Background: • Buying experience in a corporate procurement organization • Proficiency in MS Access and / or Project would be an advantage • Good quantitative and analytical skills • Working knowledge of Ariba / Millennium / Oracle ERP / SC systems would be an advantage

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